A new employee IT onboarding checklist covers the accounts, hardware, access and security setup a new hire needs to be productive on day one – done consistently so nothing is missed and nobody gets more access than their role requires.
Before day one
- Create the user account and email; add to the right groups
- Assign or image a device to your standard build
- Grant access to the applications the role needs – and only those
- Set up MFA and enrol the device in management
- Prepare a welcome sheet: how to log in, how to get IT help
Day one
- Walk through login, MFA, and the password manager
- Confirm email, calendar, files and the phone/VoIP work
- Set up any role-specific software
- Cover the basics: phishing, reporting suspicious email, acceptable use
First week
- Check nothing is missing or over-provisioned
- Add to any shared mailboxes or distribution lists
- Confirm backup covers their device and files
Why consistency matters
Ad-hoc onboarding means new hires wait around, get copied someone else’s (too-broad) access, and miss security setup. A checklist – run by you or your IT provider – fixes all three. Pair it with the offboarding checklist.
IT buyer’s guides
- What is a managed service provider?
- How much do managed IT services cost?
- Break/fix vs managed IT services
- What to look for in an IT support contract
- In-house vs outsourced vs co-managed IT
- How to switch IT providers
- Signs your IT provider is failing you
Thinking about managed IT in Edmonton? Call +1 (587) 400-9991 (also on WhatsApp) or request a quote. We start with a short review at no cost.
Frequently asked questions
How long should IT onboarding take?
With a checklist and a standard device build, a new hire can be fully set up in under an hour of IT time, ready for day one.
Who should own the onboarding checklist?
HR triggers it; IT (internal or your provider) executes it. A shared checklist so both sides know the status works best.
What is the most common onboarding mistake?
Copying an existing employee’s access ‘to save time’ – the new person inherits permissions they should not have. Grant by role instead.
Does Scandifix handle onboarding?
Yes – on a managed plan we run a standard onboarding checklist for every new hire, from a request to a ready-to-work setup.